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Appendix 1 — List of Internal Documents

Parent procedure: 00 – Document and Record Control

Purpose​

To maintain a single, up-to-date register of all internal controlled documents in the QMS, including their current revision status and distribution.

Instructions​

The Quality Manager is responsible for keeping this list current. When a new document is created or an existing document is revised, this list must be updated before distribution.

Register​

Procedures​

Doc. No.Document titleCurrent rev.Effective dateApproved byDistribution
00Document and Record Control Procedure00[Date][Name]All personnel
01Project Plan00[Date][Name][Define]
02Quality Policy00[Date][Name]All personnel
03Quality Manual00[Date][Name]All personnel
04Competence, Training and Awareness Procedure00[Date][Name]All personnel
05Addressing Risks and Opportunities Procedure00[Date][Name]All personnel
06Externally Provided Products and Services Procedure00[Date][Name]All personnel
07Facilities and Environmental Conditions Procedure00[Date][Name]All personnel
08Equipment Maintenance, Calibration and Verification Procedure00[Date][Name]All personnel
09Customer Service Procedure00[Date][Name]All personnel
10Test and Calibration Method Procedure00[Date][Name]All personnel
11Quality Assurance Procedure00[Date][Name]All personnel
12Sampling Procedure00[Date][Name]All personnel
13Handling of Items Received for Testing Procedure00[Date][Name]All personnel
14Complaint, Nonconformity and Corrective Action Procedure00[Date][Name]All personnel
15Evaluation of Measurement Uncertainty Procedure00[Date][Name]All personnel
16Testing Report Procedure00[Date][Name]All personnel
17Calibration Report and Certificate Requirements Procedure00[Date][Name]All personnel
18Internal Audit Procedure00[Date][Name]All personnel
19Management Review Procedure00[Date][Name]All personnel
20Research Projects Management Procedure00[Date][Name]All personnel
21Continuous Improvement Procedure00[Date][Name]All personnel

Appendices (forms and templates)​

Doc. No.Document titleParent proc.Current rev.Effective dateApproved by
00-App-01List of Internal Documents0000[Date][Name]
00-App-02List of External Documents0000[Date][Name]
00-App-03List of Types of Records0000[Date][Name]
00-App-04Registry of Records for Retention/Central Archive0000[Date][Name]
02-App-01Quality Objectives0200[Date][Name]
04-App-01Training Program0400[Date][Name]
04-App-02Training Record and Performance Monitoring0400[Date][Name]
04-App-03Record of Attendance0400[Date][Name]
04-App-04Competence Approval and Authorization Record0400[Date][Name]
05-App-01Registry of Key Risks and Opportunities0500[Date][Name]
06-App-01Supplier Evaluation and Approval Record0600[Date][Name]
06-App-02List of Approved Suppliers of Products and Services0600[Date][Name]
07-App-01Record of Laboratory Environmental Controls0700[Date][Name]
08-App-01List of Laboratory Equipment0800[Date][Name]
08-App-02Calibrated Equipment Record0800[Date][Name]
09-App-01Customer Order Review0900[Date][Name]
09-App-02Customer Satisfaction Questionnaire0900[Date][Name]
09-App-03Report of Customer Satisfaction0900[Date][Name]
10-App-01Test Method Development, Verification and Validation Register1000[Date][Name]
10-App-02Test Method Development, Verification and Validation Record1000[Date][Name]
11-App-01Proficiency Testing Record1100[Date][Name]
11-App-02LIMS Validation Register1100[Date][Name]
11-App-03LIMS Validation Record1100[Date][Name]
12-App-01Sampling Plan1200[Date][Name]
12-App-02Sampling Report1200[Date][Name]
13-App-01Test or Calibration Item Registration Log1300[Date][Name]
14-App-01Corrective Action Report (CAR)1400[Date][Name]
14-App-02Complaint, Nonconformity and CAR Log1400[Date][Name]
15-App-01Measurement Uncertainty Checklist1500[Date][Name]
15-App-02Measurement Uncertainty Record1500[Date][Name]
18-App-01Internal Audit Program1800[Date][Name]
18-App-02Internal Audit Checklist1800[Date][Name]
18-App-03Audit Nonconformity Report1800[Date][Name]
18-App-04Internal Audit Process Checklist1800[Date][Name]
18-App-05Internal Audit Report1800[Date][Name]
19-App-01Management Review Record1900[Date][Name]
Adapt this template

Add or remove columns to match your laboratory's needs. Some labs include a "Location" or "Format" column (paper/electronic). Update this register every time a new document or appendix is created or revised.