Appendix 3 — Record of Attendance
Parent procedure: 04 – Competence, Training and Awareness
Purpose
To maintain a simple attendance record for all formal training events, induction sessions, and annual awareness meetings. These records serve as evidence that personnel have participated in required training.
Instructions
The Quality Manager (or session facilitator) completes an attendance record for each training event. Records are retained for the duration specified in Procedure 00 — Document and Record Control.
Training Session Attendance Record
Training Topic: [e.g., Induction for New Analyst / Annual Safety Update / ICP-OES Equipment Training]
Training Type: ☐ Induction | ☐ Technical Method | ☐ Annual Awareness | ☐ Equipment/Method Update | ☐ Other: [Specify]
Trainer/Facilitator: [Name]
Date: [Date] | Time: [Start time] to [End time] | Location: [Laboratory location or external venue]
Duration: [# hours] | Internal/External: ☐ Internal | ☐ External
Attendance Sign-In
| # | Name (print) | Position/Role | Signature | Time In | Time Out | Notes |
|---|---|---|---|---|---|---|
| 1 | [Name] | [Role] | [Signature] | [HH:MM] | [HH:MM] | |
| 2 | ||||||
| 3 | ||||||
| 4 | ||||||
| 5 | ||||||
| 6 |
Total Attendees: [#] | Absentees: [Names, if applicable]
Training Content and Key Topics
[Briefly describe what was covered, e.g., "Laboratory safety procedures, emergency exits, PPE requirements" or "ICP-OES startup, sample introduction, calibration verification"]
Evaluation and Feedback (Optional)
Trainer Assessment:
- Did all attendees demonstrate understanding of key concepts? ☐ Yes ☐ Partially ☐ No
- Were any knowledge gaps identified? ☐ Yes ☐ No
- If yes, describe: [e.g., "Sample preparation procedure needs reinforcement for two new analysts"]
- Follow-up action required? ☐ Yes ☐ No
- If yes, describe: [e.g., "One-on-one coaching session scheduled for [date]"]
Participant Feedback (Optional):
- Overall satisfaction with training: ☐ Excellent ☐ Good ☐ Fair ☐ Poor
- Suggested improvements: [Comments]
Authorization
Trainer/Facilitator Name (print): [Name]
Trainer/Facilitator Signature: [Signature] | Date: [Date]
Quality Manager Review: [Signature] | Date: [Date]
Consider adding columns for specific competencies assessed (e.g., "Safety awareness confirmed," "Method steps demonstrated"), employee development goals, or special needs (e.g., language support, accessibility). Keep records in a master register for easy audit access.